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What's up with the exhibit space?

We work hard to keep everyone in our main ballroom for the entire event. This means as sponsors you're part of the action for the entire event. Given the response from sponsors for 2023, it's highly likely we'll have to support a number of stands outside the ballroom in the main hallway. "In-ballroom" priority will be based on sponsor level and sign-up date. Standard pop-up stands and banners are supported as part of your sponsorship. Oversized stands may be subject to relocation. 

What's up with the welcome kits? 

As a sponsor you can send along whatever swag you want included in our welcome kits. Brochures, 1-pagers, stickers, pens, stressballs, etc... you get the idea. You'll want to ship your items in advance of the event per instructions below. Plan to ship no more than 150 pcs. 

Will WiFi be available during the conference?

Yes. Please use the credentials below:

Network Name: (provided on site) 

Login: (provided on site)

Password: (provided on site)

Does the resort provide transportation to and from the Orlando International Airport?

Yes (fees apply)!  If you would like a private transfer to or from the airport, please click here and fill out the form, then email to the transportation department. Transportation to other Disney properties, including Disney Springs, is also available directly from the Dolphin. 

Should I rent a car?

Probably not. Ride-share rates from Orlando International Airport to the Dolphin Resort and Conference Center run about $40. Parking on-site isn't cheap (rates below) and once on-site you will likely not need to drive. The Disney Dolphin offers free shuttles to most local attractions including Disney Springs and off-site parks. The Disney Skyliner is also just a 10-minute walk from our host hotel and offers free gondola rides to a number of other Disney properties.

Is there a fee for parking at the Walt Disney World Swan and Dolphin?
Yes. The nightly fees for parking are listed below and subject to change. Parking fees are not included as part of hosted guest or sponsor packages. 

Self Parking Fees: $34.00 + tax per day
Valet Parking:
$44.00 + tax per day

What is the dress code for the conference and related events?

Our goal is to make this a relaxed environment for everyone. Weather will be warm and there will be a lot of walking at some of our events. We encourage a casual dress code. Weather for our evening events will likely be cool so plan accordingly. There will be a Hawaiian shirt contest on Friday, lead by Jennifer Smallwood from the Dallas Morning News. We dare you to try to beat the team from the Honolulu Star Advertiser -- they bring it. 

Where should I pick up my conference badge and tickets for Epcot Center and Disney Hollywood Studios?

Your conference badge and park tickets for our evening events will be available for pick up during registration starting at 9:00 AM on Thursday outside of Swan Ballroom 10. If you are unable to pick up your badge during the scheduled time frame, please text or call Julia at 603-479-2398 to make other arrangements.    

How do I get to the conference from the Disney Dolphin Resort & Conference Center

Our conference will be taking place at the Disney Swan resort which is adjacent to the Dolphin and a short 5 minute walk away. To get to the Swan from the Dolphin, take the escalators from the Dolphin Lobby down to the Swan resort walkway. Follow signs to Swan Ballroom 10. 

What’s the plan for EPCOT on Thursday Night?


Walt Disney World’s EPCOT center is a short 10 minute walk from our host resort at the Dolphin. Around 4pm we’ll break from sessions and give all guests time to get to the park gates. Park admission is at 5pm as we have evening passes -- admission will not be available prior to 5pm. For Thursday's reception, we’ve secured an outdoor space at the Terrace des Fleurs, France Pavilion in EPCOT’s World Showcase. The space is a reserved outdoor space with amazing views of World Showcase Lagoon and the entire park. The space will be available from 6-10 pm and is an ideal location for the EPCOT fireworks presentation that will happen at 10pm. There will be dinner served with a cash bar available. We encourage everyone to take part in the Food and Wine Festival at EPCOT center from 5-7pm -- and please feel free to take your time and enjoy the park. 

I heard something about a group ride at EPCOT?

You heard right. After the Thursday night reception, all Basher's will head over to Remy's Ratatouille Adventure -- a less than 5 minute walk from our party terrace. Admission starts around 10-10:15 and is for our group only -- we'll be in and out pretty quick. The ride is a 4D ride and suits all ages. 

Do you think I'll be able to get on Guardians of the Galaxy Cosmic Rewind?

With some planning and a little luck -- maybe. Cosmic Rewind is still using a virtual queue and times are provided to guests with valid park reservations three times during the day -- 7am, 1pm, and 4pm. We will post some instructions that should help you increase your chances of getting on this truly unique coaster experience. 

What’s the deal with Hollywood Studios on Friday Night?

Sponsored by Naviga

Pret​ty much the same deal as the Thursday night reception, all conference guests will have access to Disney Hollywood Studios from 5pm onward. We're planning a dessert and drinks reception at one of the Fantasmic showings -- either 7pm or 9pm. More details will be posted here so stay tuned. 

Will I receive inflatable pink flamingo drink holders?

Yes. All guests will receive inflatable pink flamingos upon arrival. 

What’s the deal with the Lead-to-Cash Dash?

The Lead-to-Cash Dash will take place on Friday morning at 8.00am. Sign up is free and open to all who would like to participate (sign up here). Guests are encouraged to run or stroll and there are a few route options available. Information on routes and timings are listed below. 2022's reigning champion is Greg Heiman from Site Impact -- we encourage you to try to beat his time of 22:03!  

  • For the runners: 1.75mi route, ~ 20 minutes
    ROUTE: back entrance of the Disney Dolphin > Holl
    ywood Studios > Boardwalk > finish at the starting line.

  • For the walkers: 1.25mi route, ~ 25 minutes
    ROUTE: back entrance of the Disney Dolphin > Boardwalk > finish at the starting line.

Where can sponsors pickup hotel shipments?

Advanced shipments to the Dolphin will be stored in the business center at the Dolphin. 

I love the Lead-to-Cash Bash logo, is there a store to buy event merchandise?

Funny you should ask. We will be re-launching the Bash Stash Store prior to the event and this year will offer up ALL Bash artwork designs -- from all years -- by Liz Machette. All proceeds from gear purchased from the Bash Stash will go directly to our artist -- who selflessly offers up her services every year. Men's and Women's tee's, tanks, and hoodies will be available for a limited time at our store link.

Have additional questions? Contact Julia at

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